Application Forms

As part of our continuing drive to improve the efficiency of the licence application process, we have revised this page to make it easier for you to apply online for certain exemptions, registrations, licences and permits.

How to apply

Method 1 (Online - where available):

 

Some applications can be made using our fully automated online services by clicking the links below.  Please note that submitting through this system is cheaper than using the paper applications below and you will be asked for payment through this system – DO NOT click on the “Pay for your application” button below.

 

Online applications available: Abstraction, Discharges, Engineering, Septic tanks, Non-aerial herbicide use near or by a watercourse external link, non fee paying waste exemptions.

 

Method 2 (Email application):

 

If you are applying to register your septic tank, have you checked with your local SEPA office to confirm if your property is already registered? If this check is not carried out prior to applying and it is discovered that a duplicate application has been made no refund of the application fee will be offered. Please contact your nearest SEPA registry.

 

Please ensure that the licence you are applying for is correct for your activity. If you use any documentation to make your fee calculations please also include this with your application. Fully research the associated guidance for your required licence and read any fee documentation so that you know how much your application will cost.

 

Please be aware that in any of our fee documentation where a fee is described as “Online” then it applies to the fully automated online forms (Method 1) and not the documents that you can complete and send in as an email application (Method 2).

 

Complete required forms to complete your application; the forms, guidance and charging information for each regulated activity are grouped in the following categories:

Launch our Web Payments facility (QuickPay) to pay for your application - you will need to know the cost to input into the service. Once you have paid you will receive a web receipt reference number which you will need to add to your application. Once this is added you need to Submit your application via email to SEPA attaching the completed application form, any supporting information and plans together with a copy of your web receipt.

 

Method 3 (Postal):

 

If you are applying to register your septic tank, have you checked with your local SEPA office to confirm if your property is already registered? If this check is not carried out prior to applying and it is discovered that a duplicate application has been made no refund of the application fee will be offered. Please contact your nearest SEPA registry.

 

Download and complete the relevant application form, attach your payment and post it with any supporting information to your nearest SEPA registry.


For all Email (Method 2) and Postal (Method 3) applications only, please use the following:

A COMPLETED, SIGNED APPLICATION FORM MUST BE SUBMITTED ALONG WITH RECEIPT FOR PAYMENT.  YOUR APPLICATION WILL NOT BE PROCESSED UNLESS BOTH FORM AND FEE ARE RECEIVED.  

Button: Pay for your application using QuickPay

Download, complete and sign relevant application form and attach the signed form and receipt to the e-mail that will be generated by clicking on “Submit your Application to SEPA”.

Button: Submit your application to SEPA

Please be aware that should an application not meet SEPA’s necessary standard then it may be delayed. Also, by paying for your application online it does not guarantee that it has been accepted by SEPA.

Please attach any supporting documentation (in electronic format e.g. .doc, .pdf) up to max of 18Mb. If your supporting documentation is larger than this, or in non-electronic format, this should be posted to your nearest SEPA registry (Angus Smith Building, Aberdeen, Dingwall offices) and NOT attached to your e-application.

You can read detailed instructions for using this system in our helpful User Guide pdf link (507k), or contact us if you have any queries.

We also have other useful information to complement the information found in our Guidance and Fee documentation.


Documentation

Controlled Activities Regulations - Water (CAR) <back to top>

Guidance documentation  Application forms Fee documentation

CAR Licence Applicant Guidance pdf link (645k)

Controlled Activities Regulation : A Practical Guide pdf link (519k)

Guidance for Licence A - for ALL applicants pdf link (151k)

Guidance for Licence B - point source discharges, excluding fish farm effluent pdf link (164k)


Guidance for Licence C - discharge effluent from a fish farm pdf link (98k)


Guidance for Licence D - abstraction and impoundment activities pdf link (193k)


Guidance for Licence E - engineering activities pdf link (185k)


Guidance for Licence F – disposal of waste sheep dip or other agrochemicals to land pdf link (109k)

 

Guidance for Licence K - deep borehole construction pdf link (76k)

Registration and licence application forms for abstraction, impoundment, engineering and discharging activities

 

CAR flood risk standing advice for engineering, discharge and impoundment activities pdf link (190k)

Abstraction registration (paper) pdf link (55k)

 

Discharge registration (paper) pdf link (170k)

 

Engineering registration (paper) pdf link (185k)

 

Variation to an existing CAR registration (paper) pdf link (56k)

 

Licence A - for ALL applicants word link image (253k)

 

Licence B - point source discharges, excluding fish farm effluent word link image (524k)

 

Licence C - discharge effluent from a fish farm word link image (261k)

 

Licence D - abstraction and impoundment activities word link image (391k)

 

Licence E - engineering activities word link image (427k)

 

Licence F – disposal of waste sheep dip or other agrochemicals to land word link image (104k)

 

Licence G – for an administrative or technical variation word link image (251k)

 

Licence H – to transfer a licence word link image (289k)

 

Licence I – to surrender a licence word link image (165k)

 

Licence J – to bury animal carcasses (notifiable disease)
[Contact your local SEPA office]

 

Licence K - deep borehole construction word link image (110k)

 

Non-aerial herbicide use near or by a watercourse word link image (68k)

Water Environment (Controlled Activities) Fees and Charges (Scotland) Scheme 2014 pdf link (80 kb)

Water Environment Charges Calculator excel link (143k)

Water Environment Charging Scheme Guidance pdf link (263 k)


Pollution Prevention & Control (PPC) <back to top>

Guidance documentation  Application forms Fee documentation

Introductory overview to Part A and B activities before you complete your application

 

Pollution Prevention & Control (Scotland) Regulations 2000 - A practical guide external link

 

Pollution Prevention & Control (SEPA guidance) 

 

Guidance for Petrol Stations

 

Part A Installations: Guide for Applicants pdf link (99k)

 

Part B Installations: A Brief Guide pdf link (64k)

 

Interim Guidance Note: Financial provision for PPC Landfill pdf link (34k)

 

SEPA’s Standard Farming Installation Rules (How to comply) incorporating PPC Application Guidance pdf link (560k)

 

Guidance on the financial provision requirements for non-landfill specified waste management activities pdf link (34k)

 

PPC 2012 (From 7 January 2013 applicable to applications for a new permit only or changes to a permit issued under PPC2012):

 

PPC Part A

 

Part A Installations (Part A): For a permit, variation, transfer or surrender word link image (242k)

 

Part A Installations (Part B): For a permit word link image (343k)

 

Part A Installations (Part C): For a variation word link image (342k)

 

Part A Installations (Part D): For a transfer word link image (306k)

 

Part A Installations (Part E): For a surrender word link image (126kb)

 

Part A Installations (Part F): For a permit, variation, transfer or surrender  word link image (161k)

 

PPC Part B

 

Part B Installations (Part A): For a permit, variation or transfer word link image (158k)


Part B Installations (Part B): For a permit  word link image (149k)

 

Part B Installations (Part C): For a variation or transfer word link image (250k)

 

Part B Installations (Part D): For a surrender/partial surrender word link image (151k) 


Part B Installations (Part E): For a permit, variation or transfer word link image (148k)

 

Part B Installations for a full transfer word link image (139k)

 

Other applications forms

 

Dry cleaning application word link image (221k)

 

Solvents Emissions application

word link image (217k)

 

Petrol Vapour Recovery (PVR) New Application word link image (60k)

 

Petrol Vapour Recovery (PVR)Substantial Variation  word link image (162k)

 

Intensive Agriculture word link image (864k)


Part B: For Non-Hazardous Landfill: For a permit, variation, transfer or surrender word link image (2.5mb)


Part B: For Inert Landfill: For a permit, variation, transfer or surrender word link image (1.8mb)


 

Pollution Prevention and Control Fees and Charges (Scotland) Scheme 2014 pdf link (180 kb)


Radioactive Substances (RSA) <back to top>

Guidance documentation  Application forms Fee documentation

Satisfying the ALARA requirement and the role of Best Practicable Mean pdf link (301k)

 

Radiological Monitoring Technical Guidance Note 2 - Environmental Radiological Monitoring pdf link (402k)

 

Radiological Monitoring Technical Guidance Note 1 - Standardised Reporting of Radioactive Discharges from Nuclear Sites pdf link (83k)

 

HASS Record Guidance pdf link (53k)


Near-surface Disposal Facilities on Land for Solid Radioactive Wastes; Guidance on Requirements for Authorisation, February 2009 pdf link (1.54mb)

 

Part 1 - The management of higher activity radioactive waste on nuclear licensed sites pdf link (1.72mb)

 

Fundamentals of the management of radioactive waste pdf link (283k)

 

Conditioning of Intermediate Level Radioactive Waste on Nuclear Licensed Sites: Guidance to Industry" HSE, EA & SEPA, 2005 pdf link (165k)

 

Guidance for the Environment Agencies' Assessment of Best Practicable Environmental Option Studies at Nuclear Sites pdf link (316k)

 

Interim guidance on prospective public doses of radiation pdf link (530k)

 

Guidance on the scope of, and exemptions from, the radioactive substances legislation in the UK external link


SEPA Policy on the regulation of Radioactive Low Level Waste from Nuclear Sites pdf link (269k)

Exemption guidance to assist you in complying with the regulations can be found here

Unsealed sources pdf link (101k)

 

Sealed sources pdf link (272k)

 

Mobile sealed sources and depleted uranium pdf link (100k)

 

Accumulation and disposal of radioactive waste pdf link (191k)

 

HASS record pdf link (269k)

EC Regulation (EURATOM) No 1493/93 on shipments of radioactive substances between EC Member States requires that SEPA authorise the import of certain radioactive sources into Scotland.  The person in Scotland receiving the radioactive source must complete the Standard Document and send to SEPA for consent.  If approved, SEPA will return the form to the person receiving the source in Scotland.  The approved completed form must then be sent on to the consignor of the radioactive source in EC country of origin before the shipment takes place. pdf link (60k)

Radioactive Substances Act 1993 Fees and Charges (Scotland) Scheme 2014 pdf link (45 kb)


Waste Management (WM/WCR/WML/WMX) <back to top>

Guidance documentation  Application forms Fee documentation

Waste Exemption Guide by waste type excel link (262k)

 

Waste carriers and brokers

 

The treatment of land for agricultural benefit or ecological improvement: Technical Guidance note for Paragraph 7 exemptions pdf link (39k)

 

The storage and spreading of sludge: Technical Guidance note for Paragraph 8 exemptions pdf link (88k)

 

The reclamation or improvement of land: Technical Guidance note for Paragraph 9 exemptions pdf link (111k)

 

Technical Guidance note for Paragraph 12 exemptions pdf link (91k)

 

Technical Guidance note for Paragraph 19 exemptions pdf link (100k)

 

Technical Guidance note for Paragraph 43 and 48 exemptions pdf link (22k)

 

Technical Guidance note for Paragraph 47 exemptions pdf link (99k)

 

Technical Guidance note for Paragraph 49 exemptions pdf link (79k)

 

Technical Guidance note for Paragraph 51 exemptions pdf link (112k)

 

Reception and treatment of specified waste at a Water Treatment Works

Licence for any type of waste management site including civic amenity, transfer stations and treatment plants word link image (519k)

 

Waste management mobile plant licence form word link image (422k)

 

Registration as a Carrier, Broker or Carrier/Broker of Controlled Waste

 

Renewal of Registration as a Carrier, Broker or Carrier/Broker of Controlled Waste

 

Registration as a Professional Collector or Transporter of Controlled Waste

 

WML: Modification word link image (257k)

 

WML: Surrender word link image (144k)

 

WML: Transfer word link image (254k)

 

WML: Death of a licence holder word link image (415k)

 

WML:  Landfill surrender word link image (236k)

 

Metal recycling/End-of-Life Vehicle licence application form word link image (540k)

 

Simple waste exemption word link image (184k)

Register a paragraph 7 exemption word link image (264k)

 

Register a paragraph 8(2) exemption word link image (134k)

 

Register a paragraph 9 exemption word link image (245k)

 

Register a paragraph 10 exemption word link image (129k)

 

Register a paragraph 12 exemption word link image (217k)

 

Register a paragraph 19 exemption word link image (188k)

 

Register a paragraph 42 exemption word link image (124k)

 

Register a paragraph 45 exemption word link image (137k)

 

Register a paragraph 46 exemption word link image (116k)

 

Register a paragraph 47 exemption word link image (139k)

 

Register a paragraph 49 exemption word link image (109k)

 

Register a paragraph 50 exemption word link image (202k)

 

Register a paragraph 51 exemption word link image (146k)

 

Annual Return for Exempt activities pdf link (173k)

Waste Management Fees and Charges (Scotland) Scheme 2014 pdf link (109 kb) 

 

Waste Batteries and Accumulators Fees and Charges (Scotland) Scheme 2014 pdf link (30 kb)

 

Waste Electrical and Electronic Equipment (Scotland) Scheme 2014 pdf link (30 kb)

 

Transfrontier Shipment of Waste Fees and Charges (Scotland) Scheme 2014 pdf link (27 kb)


Waste Management Exemptions (Scotland) Schedule 1 (Paragraphs 7, 8(2), 9, 10, 12, 19, 46 and 47) Fees and Charges Scheme 2014 pdf link (76 kb)

Next steps

For all Email (Method 2) and Postal (Method 3) applications only, please use the following:

A COMPLETED, SIGNED APPLICATION FORM MUST BE SUBMITTED ALONG WITH RECEIPT FOR PAYMENT.  YOUR APPLICATION WILL NOT BE PROCESSED UNLESS BOTH FORM AND FEE ARE RECEIVED. 

Button: Pay for your application using QuickPay

Download, complete and sign relevant application form and attach the signed form and receipt to the e-mail that will be generated by clicking on “Submit your Application to SEPA”.

Button: Submit your application to SEPA

Please be aware that should an application not meet SEPA’s necessary standard then it may be delayed. Also, by paying for your application online it does not guarantee that it has been accepted by SEPA.

Please attach any supporting documentation (in electronic format e.g. .doc, .pdf) up to max of 18Mb. If your supporting documentation is larger than this, or in non-electronic format, this should be posted to your nearest SEPA registry (Aberdeen, Dingwall, East Kilbride and Edinburgh offices) and NOT attached to your e-application.


Other useful information <back to top>

To complement the information found in our Guidance and Fee documentation:

Useful links  Useful documents

How to access information

 

Current charging schemes

 

Exchange of information with SEPA (developed by CoSLA)

EU Emissions Trading Scheme Online tool (via Environment Agency) external link

 

Find the NGR (National grid reference) of your activity

 

Local Authority Collected Municipal Waste (LACMW)

 

Scottish Pollutant Release Inventory reporting

Subject access request form pdf link (62k)