Application Forms

As part of our continuing drive to improve the efficiency of the licence application process, we have revised this page to make it easier for you to apply online for certain exemptions, registrations, licences and permits.

How to apply

Please ensure that the licence you are applying for is correct for your activity. If you use any documentation to make your fee calculations please also include this with your application. Fully research the associated guidance for your required licence and read any fee documentation so that you know how much your application will cost.

 

Method 1 (Email application):

 

Complete required forms to complete your application; the forms, guidance and charging information for each regulated activity are grouped in the following categories:

Launch our Web Payments facility (QuickPay) to pay for your application - you will need to know the cost to input into the service. Once you have paid you will receive a web receipt reference number which you will need to add to your application. Once this is added you need to Submit your application via email to SEPA the completed application form and a copy of your web receipt.


Method 2 (Online - where available):

 

Some applications can be made using our online services by submitting the relevant information and paying your fee (if applicable) via your web browser.

 

Method 3 (Postal):

 

Download and complete the relevant application form, attach your payment and post it to your nearest SEPA registry.


Button: Pay for your application using QuickPay     Button: Submit your application to SEPA

Please be aware that should an application not meet SEPA’s necessary standard then it may be delayed. Also, by paying for your application online it does not guarantee that it has been accepted by SEPA.

Please attach any supporting documentation (in electronic format e.g. .doc, .pdf) up to max of 18Mb. If your supporting documentation is larger than this, or in non-electronic format, this should be posted to your nearest SEPA registry (Aberdeen, Dingwall, East Kilbride and Edinburgh offices) and NOT attached to your e-application.

You can read detailed instructions for using this system in our helpful User Guide pdf link (507k), or contact us if you have any queries.

We also have other useful information to complement the information found in our Guidance and Fee documentation.


Documentation

Controlled Activities Regulations - Water (CAR) <back to top>

Apply Online: Abstraction, Discharges, Engineering, Septic tanks, Non-aerial herbicide use near or by a watercourse

Guidance documentation  Application forms Fee documentation

CAR Licence Applicant Guidance pdf link (645k)

 

Controlled Activities Regulations - A Practical Guide pdf link (645k)

 

Guidance for Licence A - for ALL applicants pdf link (151k)

Guidance for Licence B - point source discharges, excluding fish farm effluent pdf link (164k)


Guidance for Licence C - discharge effluent from a fish farm pdf link (98k)


Guidance for Licence D - abstraction and impoundment activities pdf link (205k)


Guidance for Licence E - engineering activities pdf link (185k)


Guidance for Licence F – disposal of waste sheep dip or other agrochemicals to land pdf link (109k)


Registration and licence application forms for abstraction, impoundment, engineering and discharging activities

Abstraction registration (paper) pdf link (55k)

 

Discharge registration (paper) pdf link (170k)

 

Engineering registration (paper) pdf link (185k)

 

Licence A - for ALL applicants word link image (260k)

 

Licence B - point source discharges, excluding fish farm effluent word link image (542k)

 

Licence C - discharge effluent from a fish farm word link image (261k)

 

Licence D - abstraction and impoundment activities word link image (391k)

 

Licence E - engineering activities word link image (427k)

 

Licence F – disposal of waste sheep dip or other agrochemicals to land word link image (104k)

 

Licence G – for an administrative or technical variation word link image (251k)

 

Licence H – to transfer a licence word link image (289k)

 

Licence I – to surrender a licence word link image (153k)

 

Non-aerial herbicide use near or by a watercourse word link image (68k)

Water Environment (Controlled Activities) Fees and Charges (Scotland) Scheme 2011 pdf link (82k)

 

Water Environment Charge Calculator 2011-2012  excel link (111k)

Water Environment Charging Scheme Guidance pdf link (247k)


Pollution Prevention & Control (PPC) <back to top>

Guidance documentation  Application forms Fee documentation

Introductory overview to Part A and B activities before you complete your application

 

Pollution Prevention & Control (Scotland) Regulations 2000 - A practical guide external link

 

Pollution Prevention & Control (SEPA guidance) 

 

Guidance for Petrol Stations

 

Part A Installations: Guide for Applicants pdf link (99k)

 

Part B Installations: A Brief Guide pdf link (64k)

 

Interim Guidance Note: Financial provision for PPC Landfill pdf link (34k)

 

SEPA’s Standard Farming Installation Rules (How to comply) incorporating PPC Application Guidance pdf link (560k)

 

Guidance on the financial provision requirements for non-landfill specified waste management activities pdf link (34k)

 

Part A Installations (Part A): For a permit, variation, transfer or surrender word link image (215k)

 

Part A Installations (Part B): For a permit word link image (274k)

 

Part A Installations (Part C): For a variation word link image (270k)

 

Part A Installations (Part D): For a transfer word link image (276k)

 

Part A Installations (Part E): For a surrender word link image (120k)


Part A Installations (Part F): For a permit, variation, transfer or surrender word link image (147k)

 

Part B Installations (Part A): For a permit, variation or transfer word link image (136k)


Part B Installations (Part B): For a permit word link image (130k)


Part B Installations (Part C): For a variation or transfer word link image (209k)


Part B Installations (Part D): For a surrender/partial surrender word link image (135k)

Part B Installations (Part E): For a permit, variation or transfer word link image (130k)

 

Petrol Vapour Recovery (PVR) Stage II (Standard Rules) excel link (46k)

 

Solvents Emissions Directive application under the Solvent Emissions (Scotland) Regulations 2004 word link image (284k)

 

Dry Cleaning Activities application word link image (312k)


Part B: For Non-Hazardous Landfill: For a permit, variation, transfer or surrender word link image (2.5mb)


Part B: For Inert Landfill: For a permit, variation, transfer or surrender word link image (1.8mb)

Pollution Prevention and Control (Parts A and B) Fees and Charges (Scotland) Scheme 2011 pdf link (176k)


Radioactive Substances (RSA) <back to top>

Guidance documentation  Application forms Fee documentation

Satisfying the ALARA requirement and the role of Best Practicable Mean pdf link (292k)

 

Radiological Monitoring Technical Guidance Note 2 - Environmental Radiological Monitoring pdf link (402k)

 

Radiological Monitoring Technical Guidance Note 1 - Standardised Reporting of Radioactive Discharges from Nuclear Sites pdf link (83k)


Near-surface Disposal Facilities on Land for Solid Radioactive Wastes; Guidance on Requirements for Authorisation, February 2009 pdf link (1.54mb)

 

Part 1 - The management of higher activity radioactive waste on nuclear licensed sites pdf link (1.72mb)

 

Fundamentals of the management of radioactive waste pdf link (283k)

 

Conditioning of Intermediate Level Radioactive Waste on Nuclear Licensed Sites: Guidance to Industry" HSE, EA & SEPA, 2005 pdf link (165k)

 

Guidance for the Environment Agencies' Assessment of Best Practicable Environmental Option Studies at Nuclear Sites pdf link (316k)

 

SEPA's Guidance on the High-activity Sealed Radioactive Sources and Orphan Sources Regulations 2005 pdf link (250k)

 

Interim guidance on prospective public doses of radiation pdf link (530k)

 

Guidance on the scope of, and exemptions from, the radioactive substances legislation in the UK external link

Unsealed sources pdf link (234k)

 

Sealed sources pdf link (272k)

 

Mobile sealed sources and depleted uranium pdf link (243k)

 

Accumulation and disposal of radioactive waste pdf link (588k)

 

HASS record word link image (197k)

Radioactive Substances Act 1993 Fees and Charges (Scotland) Scheme 2011 pdf link (42k)


Waste Management (WM/WCR/WML/WMX) <back to top>

Apply Online: Non-chargeable exemptions

Guidance documentation  Application forms Fee documentation

Waste Exemption Guide by waste type excel link (283k)

 

Waste carriers and brokers

 

The treatment of land for agricultural benefit or ecological improvement: Technical Guidance note for Paragraph 7 exemptions pdf link (135k)

 

The storage and spreading of sludge: Technical Guidance note for Paragraph 8 exemptions pdf link (88k)

 

The reclamation or improvement of land: Technical Guidance note for Paragraph 9 exemptions pdf link (111k)

 

Technical Guidance note for Paragraph 12 exemptions pdf link (91k)

 

Technical Guidance note for Paragraph 19 exemptions pdf link (100k)

 

Technical Guidance note for Paragraph 43 and 48 exemptions pdf link (22k)

 

Technical Guidance note for Paragraph 47 exemptions pdf link (99k)

 

Technical Guidance note for Paragraph 49 exemptions pdf link (79k)

 

Technical Guidance note for Paragraph 51 exemptions pdf link (112k)

 

Reception and treatment of specified waste at a Water Treatment Works

Licence for any type of waste management site including civic amenity, transfer stations and treatment plants word link image (519k)

 

Waste management mobile plant licence form word link image (422k)

 

Registration as a Carrier, Broker or Carrier/Broker of Controlled Waste

 

Renewal of Registration as a Carrier, Broker or Carrier/Broker of Controlled Waste

 

Registration as a Professional Collector or Transporter of Controlled Waste

 

WML: Modification word link image (257k)

 

WML: Surrender word link image (144k)

 

WML: Transfer word link image (254k)

 

WML: Death of a licence holder word link image (415k)

 

WML:  Landfill surrender word link image (236k)

 

Metal recycling/End-of-Life Vehicle licence application form word link image (540k)

 

Simple waste exemption word link image (184k)

Register a paragraph 7 exemption word link image (255k)

 

Register a paragraph 8(2) exemption word link image (134k)

 

Register a paragraph 9 exemption word link image (239k)

 

Register a paragraph 10 exemption word link image (129k)

 

Register a paragraph 12 exemption word link image (217k)

 

Register a paragraph 19 exemption word link image (182k)

 

Register a paragraph 42 exemption word link image (124k)

 

Register a paragraph 45 exemption word link image (137k)

 

Register a paragraph 46 exemption word link image (116k)

 

Register a paragraph 47 exemption word link image (139k)

 

Register a paragraph 49 exemption word link image (109k)

 

Register a paragraph 50 exemption word link image (202k)

 

Register a paragraph 51 exemption word link image (146k)

 

Annual Return for Exempt activities pdf link (173k)

Waste Management Fees and Charges (Scotland) Scheme 2011 pdf link (98k) 

 

Waste Batteries and Accumulators Fees and Charges (Scotland) Scheme 2011 pdf link (30k)

 

Waste Electrical and Electronic Equipment (Scotland) Scheme 2011 pdf link (30k)

 

Transfrontier Shipment of Waste Fees and Charges (Scotland) Scheme 2011 pdf link (26k)

 

Waste Management Exemptions (Scotland) Schedule 3 (Paragraphs 7, 8(2), 9, 10, 12, 19, 46, and 47) Fees and Charges Scheme 2011 pdf link (41k)

Next steps

Button: Pay for your application using QuickPay     Button: Submit your application to SEPA

Please be aware that should an application not meet SEPA’s necessary standard then it may be delayed. Also, by paying for your application online it does not guarantee that it has been accepted by SEPA.

Please attach any supporting documentation (in electronic format e.g. .doc, .pdf) up to max of 18Mb. If your supporting documentation is larger than this, or in non-electronic format, this should be posted to your nearest SEPA registry (Aberdeen, Dingwall, East Kilbride and Edinburgh offices) and NOT attached to your e-application.


Other useful information <back to top>

To complement the information found in our Guidance and Fee documentation:

Useful links  Useful documents

How to access information

 

Current charging schemes

 

Exchange of information with SEPA (developed by CoSLA)

EU Emissions Trading Scheme Online tool (via Environment Agency) external link

 

Find the NGR (National grid reference) of your activity

 

Local Authority Collected Municipal Waste (LACMW)

 

Scottish Pollutant Release Inventory reporting

Subject access request form pdf link (62k)

 

Activities exempt from Waste Management Licensing