Forms and guidance

Forms and information

Reservoir (Scotland) Act 2011 blank registration form

All new reservoirs, and any reservoirs regulated under the Reservoirs Act 1975 are required to be registered with SEPA.

Please use the registration form to register with us and ensure you pay the registration fee. For information on the correct registration fee please view the Reservoirs (Scotland) Charging Scheme 2016-2018.

Ceasing to be a reservoir manager

If you cease to be the manager of a registered controlled reservoir, you are required to notify us not later than 28 days after ceasing to be the reservoir manager. You may use the Ceasing to be a reservoir manager form to notify us of the change.

Notification of a new reservoir manager

When you become the reservoir manager of an existing registered controlled reservoir you must notify us within 28 days of the change. You may use the Notification of a new reservoir manager form to notify us of the change.

Appointment of a construction engineer

When a reservoir manager is constructing a new controlled reservoir, restoring an existing impoundment structure or area such that it will be regulated under the 2011 Act, or undertaking any work for the purpose of increasing or decreasing the capacity of a controlled reservoir (including discontinuance and abandonment), a construction engineer must be appointed.

It is the duty of the reservoir manager to notify us of this appointment no later than 28 days before works commence. The forms below can be used to notify us of this appointment:

A list of panel engineers, who may be used as a construction engineer can be found on Scottish Government website.

Notification of works

When a reservoir manager is constructing a new controlled reservoir, restoring an existing impoundment structure or area such that it will be regulated under the Reservoirs (Scotland) Act 2011, or is undertaking any work for the purpose of increasing or decreasing the capacity of a controlled reservoir (including discontinuance and abandonment) you need to notify us of the proposed work, no later than 28 days before works commence.

The forms below can be used to notify us of this work:

Appointment of a supervising engineer

Reservoirs that have a high or medium risk designation must at all times have a supervising engineer appointed to them. It is the duty of the reservoir manager to make this appointment and to notify us no later than 28 days after the appointment has been made. Schedule 14 of the Reservoirs (Scotland) Regulations 2016 should be used to notify us of this appointment. A Word version of this schedule can be found on the Scottish Government website and used to notify us. This can be emailed to reservoirs@sepa.org.uk or sent to the following address:

Reservoirs Regulatory Unit
Strathallan House
Castle Business Park
Stirling
FK9 4TZ

A list of supervising engineers who may be appointed can be found on Scottish Government website.

Appointment of an inspecting engineer

Reservoirs that have a high risk designation are required to appoint an inspecting engineer at least once every 10 years or sooner if stated in the last inspection report or if called for by the supervising engineer. Reservoirs that have a medium risk designation are required to appoint an inspecting engineer when called for by the supervising engineer.

It is the duty of the reservoir manager to make these appointments and to notify us no later than 28 days after the appointment has been made.

Schedule 11 of the Reservoirs (Scotland) Regulations 2016 should be used to notify us of this appointment. A Word versionof this Schedule can be found on the Scottish Government website and used to notify us. This can be emailed to reservoirs@sepa.org.uk or sent to the following address:

Reservoirs Regulatory Unit
Strathallan House
Castle Business Park
Stirling
FK9 4TZ

A list of inspecting engineers who may be appointed can be found on the Scottish Government website.

Change of reservoir information

Where details of a controlled reservoir have changed, such as reservoir manager address, other contact information or reservoir/dam specific information, you may use the Change of reservoir information form to notify us of these changes.

Guidance documents

We will help to support the reservoir industry through a suite of guidance documents which will inform and provide good practice on how to fulfil the requirements of the new legislation:

Information leaflet - Important regulatory information for reservoir managers

Information leaflet - Changes for panel engineers who operate in Scotland

Guidance for reservoir managers on the management of controlled reservoirs

Guidance on SEPA's reservoir registration process

Guidance on SEPA's reservoir risk designation process

Guidance on abandonment and discontinuance

Briefing notes have been developed which detail the key changes being introduced and offer further information on how the 2011 Act has been implemented:

Reservoirs (Scotland) Act 2011: Overview

Reservoirs (Scotland) Act 2011: Registration process

Reservoirs (Scotland) Act 2011: Inundation mapping

Reservoirs (Scotland) Act 2011: Risk designation

Reservoirs (Scotland) Act 2011: Frequently asked questions

Reservoirs (Scotland) Act 2011: Glossary of terms