A sophisticated criminal cyber-attack has had a major impact on the way SEPA works. We are working through all the services that we provide to understand what we need to do in the short and longer term to restore services. We are approaching this work with a sense of urgency.
Service status update: Reservoir regulation - Reservoirs (Scotland) Act 2011
What are we able to do now?
We are now able to receive, verify and process engineers’ certificates, reports, statements and appointments. These documents and notifications should be sent to SEPA at firstname.lastname@example.org
We are also able to receive notifications if there is a change of reservoir manager. Forms for providing these notifications can be found on our reservoir forms and guidance page and should be sent to email@example.com
If you are a reservoir manager and have changed any contact information, such as postal/email address or phone numbers we are now able to receive notifications of these changes. Forms for notifying us of these changes can be found on our reservoir forms and guidance page and should be sent to firstname.lastname@example.org
We are not yet able to receive, verify and process new reservoir registrations. Please email email@example.com if you have a reservoir ready for registration, to discuss this with us.
What should you do now?
Comply with the legislation. Guidance on this can be found on this page and our reservoir forms and guidance page.
The Controlled Reservoirs Register, which contains information on all registered controlled reservoirs, is also available, but it should be noted that it has not been updated since the cyber-attack in December 2020.
If there is an emergency at your reservoir then please contact our 24 Hour Pollution Hotline: 0800 80 70 60.
You can contact us, noting that we have very limited capacity to assess and respond to non-urgent enquiries.
- Reservoir safety in Scotland
- Constructing a controlled reservoir
- Reservoir registration
- Controlled Reservoirs Register
- Reservoir inundation maps
- Land use planning/development
- Reservoir risk designation
- Report an incident at your reservoir
- Reservoir Charging Scheme
- Panel engineer information
- Fixed monetary penalties for reservoir managers
- Advice note following the Toddbrook Reservoir Incident, August 2019
- Consultation on the revised guidance on the use of enforcement action
- Reservoir privacy notice
- Contact us
Scotland’s reservoirs are regulated under the Reservoirs (Scotland) Act 2011(“the 2011 Act”). The 2011 Act employs a proportionate and risk based regulatory regime based on the consequences of an uncontrolled release of water on downstream receptors. Some key requirements of the Act include:
- SEPA taking on the role as the single national regulator for reservoirs safety, providing greater consistency for the industry.
- Reservoir managers must appoint an approved construction engineer (from the All Reservoirs Panel to oversee design and construction/alteration of a reservoir, and submit the relevant form to SEPA within statutory timescales.
- Reservoir managers must register their reservoir (with a volume of 25,000m3 or more) with SEPA by submitting a registration form, inundation map and registration fee within statutory timescales. The full registration process is outlined in our registration guidance document and a brief overview of this processs can be found in the Registration flow chart.
- SEPA must maintain a publically available controlled reservoirs register (CRR) which includes a reservoir inundation map for each registered reservoir, showing the area of land likely to be flooded in the event of an uncontrolled release of water.
- SEPA must assign a risk designation (of either, high, medium or low) to each registered reservoir, based on the consequences of an uncontrolled release of water.
- Reservoir managers have two months following the issuing of a provisional risk designation, to make a representation if they disagree with it. Following the end of the two month period, SEPA will issue a first risk designation. If the reservoir manager still disagrees with this, they have another twelve months following the date of the first risk designation to seek a review of it.
- Reservoir managers must appoint panel engineers from the relevant Scottish Government approved panel of engineersbased on the reservoir’s risk designation.
- Panel engineers must produce annual written statements, inspection reports and certificates in the statutory format, and issue these to reservoir managers and SEPA within statutory timescales.”
If you are planning to construct a controlled reservoir, you must appoint an approved construction engineer (from the All Reservoirs Panel) who is required to supervise and certify the construction works. The reservoir manger must notify SEPA of the construction engineer appointment and the works that will be starting, at least 28 days before the work commences, using the relevant form which can be found on our forms and guidance page.
Following completion of the works and production of a preliminary certificate by the construction engineer, the reservoir manager has 28 days to register the reservoir with SEPA. For information on how to register a reservoir, see Reservoir Registration.
Registration of reservoirs under the Reservoirs (Scotland) Act 2011.
An overview of the pre-registration, registration and post registration process can be found in the Registration flow chart.
Under Section 9 of the 2011 Act, SEPA is required to establish and maintain a Controlled Reservoirs Register. The Controlled Reservoirs Register contains key information about each registered reservoir including reservoir manager details, panel engineers associated with the reservoir and an inundation map highlighting the area of land that is likely to be flooded in the event of an uncontrolled release of water.”
We are required to make this register available to the public. View the Controlled Reservoirs Register
Reservoir inundation maps can be accessed from the publicly available Controlled Reservoirs Register
Reservoir inundation maps will only appear on the Controlled Reservoirs Register once we have received and processed a valid registration document for the reservoir.
It is the responsibility of the reservoir manager to supply reservoir inundation maps at the time of registration. These inundation maps are required to be produced in line with SEPA's Reservoir Inundation Mapping Methodology. Contact us at firstname.lastname@example.org or 03000 99 66 99 for more information.
We have produced a briefing note on Reservoir inundation mapping and you can download the Summary of the Reservoir Inundation Mapping Methodology.
SEPA has produced two position statements outlining the interaction between land use planning/development and its reservoir inundation maps and risk designations:
Consideration of new downstream development in SEPA’s Reservoir Risk Designation process
Assessment of potential application of the reservoir inundation maps for land use planning purposes position statement
Reservoir risk designation is based on the adverse consequences of an uncontrolled release of water, taking into account the consequences on human health, economic activity, cultural heritage and the environment. New development has the potential to increase the adverse consequences of an uncontrolled release of water. SEPA has carefully considered whether new development should be used to update reservoir risk designations at the point of construction, and has decided that reservoir risk designations will not be routinely re-run on the basis on new development downstream, unless a specific representation is made to SEPA. Further information can be found in the above position statement regarding this.
Section 72 of the Flood Risk Management (Scotland) Act 2009 places a duty on SEPA to provide flood risk advice when requested by a planning authority, with Subsection 3 requiring that this advice is to be based on such information as SEPA possesses. SEPA have considered the usefulness of the information contained in the reservoir inundation maps for land use and development planning, and have concluded that the maps are not appropriate to usefully inform this process. Further information can be found in the above position statement regarding this. Additional advice and guidance relevant to the Land Use Planning process can be found on our Guidance and advice notes section.
SEPA is required to assign a risk designation to each registered controlled reservoir.
What are the risk designations?
The risk designation that is assigned to a reservoir will direct the statutory level of engineering inspection and supervision that is required at that site, with low risk reservoirs requiring a lower level of inspection than medium or high risk reservoirs.
How have they been calculated?
SEPA’s approach to assigning risk designations uses national datasets held by SEPA, the Scottish Government or associated organisations to provide information on the potential consequences of flooding from an uncontrolled release of water. The assessment is primarily an automated process which requires the overlaying of these datasets onto the reservoir inundation maps to determine the likely impacts of reservoir flooding to human health, economic activity, the environment and cultural heritage.
In those situations where a reservoir has multiple dams which are to be assessed, the overall risk designation assigned to the reservoir will be that of the highest designation awarded to any of the dams.
Does a high risk designation mean that the reservoir has a higher risk of flooding?
No. A reservoir can be assigned a high risk designation because of the features that lie below it which could be impacted in the case of an uncontrolled release of water. The features that are considered include domestic properties, infrastructure, business premises, community, agriculture, cultural heritage and environment.
For example, if it has been assessed that a railway would be impacted by an uncontrolled release of water then the reservoir would be assigned a high risk designation. The same would apply if it was shown that an 'A' road in a remote/rural location would be impacted.
Some reservoirs on the Controlled Reservoirs Register do not have a risk designation against them, why is this?
The risk designations have been released to reservoir managers in a phased approach and only when the final risk designation has been provided to the reservoir manager will it appear on the Controlled Reservoirs Register.
How can I make a representation associated with a provisional risk designation?
Following the registration of a controlled reservoir, SEPA is required to provide the reservoir manager with a provisional risk designation as soon as reasonably practicable. Once a reservoir manager has received this provisional risk designation they have 2 months from the date the notice was given in which to make a representation should they disagree with it.
To make a representation to SEPA, please read the Reservoir risk designations: Guidance on representations and reviews document and use the Provisional risk designation representation application form.
How can I apply for a review associated with a risk designation?
Review Application Fee
There is a fee for applying for a review. The amount can be found under The Reservoirs (Scotland) Charging Scheme 2018.
Methods of payments are as follows:
You can get information on designated environmental and cultural heritage sites referred to in your risk designation summary sheets on Scotlands environment map tool. Click on the Add Map Data layers button and search for the relevant data layers or enter the postcode or NGR of the reservoir in the top right-hand search box.
Incident reporting in Scotland under the Reservoirs (Scotland) Act 2011 is currently undertaken on a voluntary basis as the required section in the Act has still to be commenced.
It is good practice to report incidents to enable the appropriate bodies to identify any potential trends or similarities in reported incidents which could support research and investigations into these issues.
If your reservoir is registered and there’s an incident that could result in damage or injury, you should contact us immediately on our 24 Hour Pollution Hotline: 0800 80 70 60 and ask to speak to the Reservoirs Regulatory Unit.
Examples of incidents are:
- water going over the top of the dam (overtopping);
- a leak;
- slope instability;
- cracks in the dam;
- instrumentation readings that show abnormal movement in the dam;
- material failure (for example landslip down an embankment of a dam);
If your reservoir is high or medium risk, you should contact your supervising engineer immediately to make them aware of the incident. If that’s not possible, you should contact your inspecting engineer.
It should be noted that you may be held responsible for any damage or injury caused due to a sudden uncontrolled release of water.
The Reservoirs (Scotland) Act 2011 gives Scottish Ministers the power to make provisions for SEPA to recover the direct regulatory and administrative costs of carrying out SEPA’s duties in relation to controlled reservoirs, under the Reservoirs (Scotland) Act 2011 sections 14 and 23.
The table below summarises the 2020-2021 charges for registration of a reservoir with SEPA; the fee for submitting a Review of the reservoir risk designation; and the reservoir subsistence fees for High, Medium and Low risk reservoirs.
|The Reservoirs (Scotland) Charging Scheme 2020-2021|
|Risk designation review||£400.00|
|High risk reservoir||£473.00|
|Medium risk reservoir||£318.00|
|Low risk reservoir||£194.00|
What is a subsistence fee & how is it worked out?
The invoice is an annual subsistence fee that is payable to us by the reservoir manager of a controlled reservoir. The amount is dependent on the risk designation that has been assigned to the reservoir. This is because those reservoirs that have been given a ‘High’ risk designation require a greater level of regulation and effort from SEPA than those assigned a ‘Medium’ or ‘Low risk designation.
I’ve never had to pay a fee before SEPA took on the regulatory role, so why do I now?
The reason SEPA has to charge a subsistence fee is that the Scottish Government has stipulated that SEPA must recover the costs of regulating the Reservoirs (Scotland) Act 2011. Previously the Local Authorities were directly funded and therefore the reservoir managers did not have to pay a fee.
This is the first time I’ve heard about there being a charging scheme, why wasn’t I informed before?
SEPA initially consulted on the draft reservoirs charging scheme in 2015 and as part of this reservoir managers of reservoirs that were previously registered with the Local Authorities were contacted to make them aware of the consultation process. SEPA received 29 responses which represented approximately 12% of reservoir managers and we responded to each of these individually.
In addition to the charging scheme consultation that SEPA undertook in 2015 we again consulted on the reservoirs charging scheme in 2017 prior to the release of the revised charging scheme for 2018/19. Again SEPA wrote to all reservoir manages who had registered their reservoirs with SEPA to make them aware of the consultation.
In other regulatory regimes there are reduced fees for certain activities, so why not in the reservoirs charging scheme?
Within the reservoirs charging scheme there are not any exemptions for such things as ‘environmental service’ unlike Controlled Activities Regulations (CAR) water licenses. This is because the same level of regulation applies to all types of reservoirs with the same risk designation and therefore the level of effort from SEPA must be cost recovered.
What does SEPA do for these charges?
The work that SEPA undertakes under the Reservoirs (Scotland) Act 2011, funded under the associated charging scheme, includes:
- Improvements in reservoir safety by helping reservoir managers to comply with the legislation.
- Increased protection to the public from the risk of reservoir flooding, providing greater security for people, property and infrastructure.
- Proportionate regulation focused on reservoirs classified as High Risk.
- A uniformed approach.
- Consistency and transparency in regulation through dealing with one body (SEPA) rather than 32 local authorities.
- Updating and maintaining the ‘Controlled Reservoirs Register’.
- Ensuring emergency response contacts, procedures and engineer contacts are up to date for emergency responders.
- Providing advice and guidance to reservoir managers with regard to the Reservoirs (Scotland) Act 2011. This includes many guidance documents and briefing notes that can be found on our website.
- Ensure non-compliant reservoir mangers become compliant and do not continue to avoid costs by being non-compliant.
Can I get a credit note if I have sold the reservoir to another party and cease to be responsible under the Act? If the reservoir is discontinued/abandoned can I get a credit note for the remaining charging period?
Yes the aforementioned credit notes should be issued automatically once the relevant notification and documentation has been processed by the RRU, if you have any queries regarding the issuing of credit notes for a reservoir please contact the finance department through the SEPA Contact Centre in the first instance.
If you are a reservoir manger that is required to engage a panel engineer for your reservoir please go to the Scottish Governments websitewhere information is provided on panel engineers who can operate in Scotland.
If you wish to be on the Scottish panel of engineers you need to apply to Scottish Ministers. Supporting information and the application form can be found on the Scottish Government website
If you are a panel engineer and your contact details change, please ensure to notify the Scottish Government using the contact information provided at the bottom of the following webpage. Once your details have been updated on the relevant panel by the Scottish Government, we can use this information to update our own records.”
The Scottish Government have produced Word versions of the certificates, reports and written statements that are contained in the Reservoirs (Scotland) Regulations 2016 that must be used by panel engineers. These can be found on the Scottish Government website
SEPA has produced an information leaflet for panel engineers operating in Scotland under the Reservoirs (Scotland) Act 2011. This leaflet notes some of the key changes under the new reservoir safety legislation.
SEPA, in consultation with a number of panel engineers, have produced two guidance documents to support engineers in completing Schedule 12 inspection reports and Schedule 15 supervising engineers written statements.
The British Dam Society is looking to encourage young people to pursue a carer in dams and reservoirs, view their video for more information.
From January 2019, we started issuing fixed monetary penalties (FMPs) of between £300 and £1,000 to reservoir managers who fail to meet their statutory duty to send in notifications within 28 days. Find out more on the Fixed monetary penalties for reservoir managers page.
SEPA and the Scottish Government have produced an advice note that summarises the lessons learnt from the Toddbrook incident, that occurred in August 2019 following heavy rainfall that led to the partial collapse of the spillway and the declaring of a major incident.
The advice note provides important technical advice and recommended actions for reservoir managers and engineers to consider when reviewing the safety of their reservoirs. It is based on the findings of the reports published on 16 March 2020, links to both are contained within the attached advice note.
The advice note can be found here.
Every day SEPA works to protect and enhance Scotland's environment, using a range of regulatory tools to ensure compliance with environmental law.
The 2014 The Regulatory Reform (Scotland) Act enabled the single largest ever expansion to SEPA’s set of enforcement powers, and a staged approach to their implementation has been taken to make sure the powers are used effectively and appropriately.
Since 2016, SEPA has been working to further develop its approach to enforcement. This has included creating a dedicated enforcement function and phasing in the implementation of new powers to agree Enforcement Undertakings and issue Fixed Monetary Penalties. Having successfully completed these steps, SEPA now intend to implement Variable Monetary Penalties (VMPs).
A VMP is a discretionary financial penalty which SEPA can impose. The minimum VMP that will be imposed is £1000.
The consultation on the revised guidance on the use of enforcement action includes a new method of calculating a VMP. You can view and complete the consultation online. Email VMPConsultation@sepa.org.uk to register your interest in online awareness sessions, which SEPA will run at the end of November/start of December, or for other enquiries. Submissions to the consultations must be made by 15 December.
For information on how we collect and use personal information to carry out SEPAs regulatory duties under the Reservoirs (Scotland) Act 2011 and Reservoirs (Scotland) Regulations 2016 please read our Privacy Notice.
For further enquires relating to the implementation of the 2011 Act please contact us.