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Data returns

Many environmental licences include a requirement to submit data returns or other reporting requirements on an annual or quarterly basis.  

What should you do?

We are now actively reviewing many of the data returns and kindly request you to submit any outstanding returns for the following areas:

Scottish Pollutant Release Inventory (SPRI):

SPRI returns for the 2022 calendar year are due by 28 February 2023.

We will contact SPRI operators by email using the SPRI contact’s address in November 2022 to confirm contact details. We will then provide an excel form for each site, to be returned by email to by 28 February 2023.

Where we don’t receive a response by email, we will look for a suitable alternative and may contact you by phone or letter to request more information.

Waste Data Flow (WDF):

The WDF data submissions and SEPA data validation tool are not impacted and operating as usual. Please submit your data as usual. Please send any queries to

Licensed Site Returns (waste) and Material Recovery Facility Code of Practice Returns:

Please submit any outstanding returns to as soon as possible. Submitted returns should be representative of the same reporting periods as stated in your licence or permit, data should not be consolidated in one single return. Following this, please revert to the standard reporting schedule. Additional detail, reporting guidance, and current reporting forms are available on our website.

Waste Exemptions (waste):

Please submit any outstanding returns to as soon as possible.

Producer Responsibility (PR):

For businesses who are required to submit Producer Responsibility (PR) data, please continue to use the relevant UK system to submit your data. SEPA is also now able to receive data submissions via the mailbox.

Water resources abstractions:

Please submit any outstanding returns to as soon as possible.

Marine and freshwater pen fish farms 

We are now able to accept data returns and notifications. Permit holders will be contacted individually to request submission, SEPA will provide the appropriate templates. 

Other returns not mentioned above:

For any other returns required by your SEPA licence and not covered above, in most cases we are able to receive these and are proactively contacting licence holders to request submission.  In the interim, if you wish to submit a licence return not covered above, please contact us for advice on the most appropriate means of submission.

For the avoidance of doubt, you should continue to report any environmental incidents as required by your SEPA permit by contacting our 24 Hour Pollution Hotline: 0800 80 70 60.

Submit data

You can submit data, or find out how, to SEPA using the following links:


Radioactive substances