Service status

A sophisticated criminal cyber-attack has had a major impact on the way SEPA works. We are working through all the services that we provide to understand what we need to do in the short and longer term to restore services. We are approaching this work with a sense of urgency.

• Check the service status
• Approach to Delivery of Services Until June 2021
• Information about the cyber-attack

Service status update 15 April 2021: Permitting

What are we able to do now?

• Please see below for the services we are now running in relation to:
• existing private sewage treatment systems (septic tanks);
• Complex Waste Management Exemptions;
• Applications under Environmental Authorisations (Scotland) Regulations (EASR) and the Radioactive Substances Act 1993;
• Waste Carrier Licences.
• We are working hard to re-establish the ability to receive, verify and determine applications for Waste Management Licences, Controlled Activities in the Water Environment, including registration of new private sewage systems, and PPC Part A & B. For now we remain unable to undertake this work.

What should you do now?

• Please do not submit any applications at this time and check regular updates.

• Contact us if you had submitted an application prior to 24 December 2020 and your authorisation is required urgently within the next three weeks. 

Next update: 23 April 2021

Dry cleaners

Dry cleaning is the term given to the cleaning of clothes and other textiles using a solvent – perchloroethylene (perc), siloxane or hydrocarbon solvents (HCS) – instead of water. The process is carried out in a purpose built dry cleaning machine which both cleans and dries the clothes/textiles:

• Details on the dry cleaning process can be found on the Textile Services Association (TSA) website.
• A range of training courses and qualifications are provided by the Guild of Cleaners and Launderers.

Regulation of dry cleaners

Please do not submit any applications at this time and check regular updates. We are not currently able to receive, verify or determine applications for PPC Part A & B. 

Dry cleaning is a solvent emission activity listed in Schedule 2, Part 1 of the Pollution Prevention and Control (Scotland) Regulations 2012, which means that if you carry out such a process you must hold a SEPA issued permit to legally operate. This permit contains dry cleaner standard rules which must be complied with at all times.

Emission limit and annual report

Please do not submit any applications at this time and check regular updates. We are not currently able to receive, verify or determine applications for PPC Part A & B. 

There is a requirement within the permit for you to comply with an annual emission limit of 20g of solvent used per kg of clothes/textiles cleaned, and to forward a report to us each year with this figure. In order for you to calculate this, you must keep a weekly record of the:

• weight of clothes /fabric cleaned;
• volume of solvent added to the machine(s);
• volume of solvent contaminated residues pumped or raked out of the still(s).

In addition, you should note the volume of solvent in the machine(s) at both the beginning and end of the year.

This data can then be used at the end of the year to complete your annual report.

We have produced weekly and annual data sheets which you may find helpful in recording your figures. Your annual report must be submitted to us by 31 January, covering the previous calendar year.

Further guidance

PG Note 6/46 (11) – Statutory guidance for dry cleaningmust be read by all dry cleaning operators. It provides the control techniques that should be used to legally operate your activity and that will allow you to hold a permit. These techniques are considered by us to be the best way to prevent and/or reduce emissions from dry cleaning installations.

Supplementary guidance

• Health and safety in the laundries and dry-cleaning industries

Questions and answers

Please do not submit any applications at this time and check regular updates. We are not currently able to receive, verify or determine applications for PPC Part A & B. 

Q. I’m an existing dry cleaners, do I need a permit to operate?
A. If you already carry out a dry cleaning operation you should have a permit issued by SEPA and no further action is required. If you do not have such a permit you need to apply for one.

Q. I’m taking over an operational dry cleaners, what do I need to do?
A. You will need to transfer the permit, for which there is no fee. Ideally this will be a joint application by yourself and the current operator; however, we can transfer the permit, with your agreement, should we consider this appropriate. If it is not transferred, and the seller surrenders the permit, you will have to apply for a new one and pay the appropriate application fee.

Q. I’m relocating the dry cleaning business, what do I need to do?
A. The permit is site specific therefore you will need to apply for a permit for your new site. You also need to notify us of your intention to surrender the permit for your existing site or you will continue to be charged a subsistence fee.

Q. I am changing my dry cleaning machine(s), does this affect my permit?
A. There is no need for your permit to be changed. However, there is a requirement on you to inform us of any proposed change in operation at least 14 days in advance of the change. This will include any change of dry cleaning machine. We have produced a simple notification form which you can use to notify us of such a change.

Q. I’m going to operate a new dry cleaners, what do I need from SEPA?
A. If you plan to operate a new dry cleaners, the PPC Regulations (Scotland) 2012 require you to apply for a new permit to operate this activity. You have to pay for the application and thereafter an annual subsistence fee.

Q. How do I apply?
A. You can find all the relevant forms on our application forms page. If you wish to discuss your application contact us using the online contact form. 

Q. What is a standard rule and is it a legislative requirement?
A. We are allowed to use standard rules to regulate certain activities instead of issuing site specific permits. They are being progressively introduced for those activities where the process is fairly consistent from site to site and the risk to the environment is relatively low.

The standard rules are a list of requirements specific to an activity and we produce them in conjunction with the relevant industry. There is no right of appeal against the standard rules which is why we are required to consult when developing or changing them.

In addition, the standard rules are updated from time to time through consultation with the trade body and the updated standard rules are published on the website. A standard rules permit will contain one condition requiring you to comply with the standard rules instead of a number of conditions which may vary from site to site.

Q. How do I comply?
A. You must read the standard rules that apply to your dry cleaning activity and ensure you implement the requirements. You should also read your permit and understand any other condition. For fuller details you should refer to the appropriate process guidance note.

Q. What are the penalties for not meeting standard rules?
A. Failure to comply with your permit is a criminal offence and carries a maximum penalty of 12 months imprisonment and a £40,000 fine on summary conviction, and a maximum penalty of five years imprisonment and an unlimited fine on conviction on indictment.

Contact us

If you have any questions or require any further information or advice on any aspect of dry cleaning regulation, please contact us.