Application forms
Service status
A sophisticated criminal cyberattack has had a major impact on the way SEPA works. We are working through all the services that we provide to understand what we need to do in the short and longer term to restore services. We are approaching this work with a sense of urgency.
- Check the service status
- Approach to Delivery of Services Until June 2021
- Information about the cyber-attack
Currently we can only provide a limited permitting service.
See our Authorisation and permits page for details on available application processes.
Online applications
The following service is available:
- existing private sewage treatment systems (septic tanks)
- waste carriers and brokers – new registrations and renewals
- register a simple exempt waste activity
- managed and orphan source radioactive substances
Paper applications
Our offices are closed to all except a few critical staff following the guidance on COVID-19. We are unable to send or receive mail through the post and have put a Keep Safe in place. Please do not send any application by post to SEPA at this time. Applications forms can be emailed to SEPA; the appropriate email addresses are listed in our service status.
Forms and guidance
The forms, guidance and charging information for each regulated activity are grouped into the following categories:
- Pollution Prevention and Control (PPC)
- Radioactive substances (RSA)
- Waste management (WM/WCR/WML/WMX)
- Water - Controlled Activities Regulations (CAR)
- Fee waiver
Pollution Prevention & Control (PPC) - please contact us before submitting an application form
Radioactive Substances (RS) - please contact us before submitting an application form
Following the cyber-attack, SEPA has formalised the advice we provided previously that applications relating to sealed radioactive sources should be submitted to SEPA by secure means. From 26 July 2021 applications for sealed sources must be submitted to SEPA by Egress Switch or other similar secure systems. Failure to submit such emails securely will result in SEPA considering that the application has not been duly made. If you do not have the means to contact SEPA securely please email RSenquiries@sepa.org.uk
| Guidance documentation | Application forms | Fee documentation |
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You may also find it useful to read our Application Information Note which sets out the process of applying for an authorisation under EASR. Standard Conditions for radioactive substances Guidance Guide to Standard Conditions v2
Guidance on calculating source category for sealed radioactive sources
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The type of authorisation you will require is set out in the Radioactive Substances Authorisation Guide. Section 1 – General information Section 2 – Further information Section 3 – Radioactive material holdings Section 4 – Limits for liquid discharges to environment Section 5 – Limits for gaseous discharges to environment Section 6 – Disposal of radioactive waste on your site Section 7 – Receipt of radioactive waste from another person Section 8 – Radioactive waste disposal to offshore environment EASR Sealed sources permit application form EASR Offshore registration application form EASR Transfer application form EASR Surrender application form EASR Notification form (Online notification form)
Transfrontier Shipments of Radioactive Substances From 1st January 2021 The Shipments of Radioactive Substance (EU Exit) Regulations 2019 will apply and will revoke EC Regulation (EURATOM) No 1493/93. New declarations for import to the UK from EU of sealed sources from 1st January 2021 will need to be made on a new form under these regulations. The new form can be found on the UK Government website and it should be securely emailed to SEPA in Word format. We aim to acknowledge a declaration within 28 days.
Consents issued for imports from the EU into the UK prior to 31st December 2020 will continue to be valid until their specified expiry date. There are no requirements under these regulations to make a prior written declaration when shipping sealed radioactive sources from the UK to the EU. However, UK exporters to the EU should seek guidance from the European Commission and EU countries on any requirements they must comply with before shipping. Transfrontier Shipments of Radioactive Waste and Spent Fuel From 1st January 2021 The Transfrontier Shipment of Radioactive Waste and Spent Fuel (EU Exit) Regulations 2019 will apply and will revoke The Transfrontier Shipment of Radioactive Waste and Spent Fuel Regulations 2008. Authorisations for shipments with or via the EU will cease to be valid from 1 January 2021. Applications for shipments from 1st January 2021 will need to be made on new forms under these regulations. The new forms can be found on the UK Government website. You may also need to consider whether you have any obligations under the Transfrontier shipment of waste regulations. |
Third Amendment of the Environmental Regulation (Scotland) Charging Scheme 2018 |
Waste Management (WM/WCR/WML/WMX) - please contact us before submitting an application form
Water - Controlled Activities Regulations (CAR) - please contact us before submitting an application form
Fee wavier - please contact us before submitting an application form
| Guidance document | Application forms | Fee documentation |
| Guidance on waivers for annual charges | Application to waive annual charges | Environmental Regulation (Scotland) Charging Scheme 2018 |