Application forms
Method 1 - Online applications
Online applications can be made for:
- non fee paying waste exemptions
- professional collector and transporter of waste
- carrier or broker of controlled waste
It is also possible to apply online for the activities named below,. These are not publically available so please send us an email and we can supply a direct link.
- existing private sewage treatment systems (including septic tanks)
- management of an orphan radioactive source
- management any of the following radioactive sources:
- sealed sources in IAEA category 5 that exceed 200 kBq;
- tritium sources that exceed 20 GBq;
- electrodeposited sources.
Method 2 - Paper applications
You can also apply by email or post by downloading and completing the relevant application form. The forms must be completed and signed, then submitted with payment and/or receipt for payment. Once payment has been made you can submit your application form and receipt by email.
There are various ways you can pay for your application when not completing it online:
- Send a cheque with the paper application.
- Complete the payment through our web payment facility and attach the reference number to your application form.
- Pay by BACS or bank transfer: you must attach proof of payment to your application. Please contact Finance by email or phone 01698 839029 for our bank details.
- Request in writing that we contact you to take a payment over the phone by debit or credit card at the time of applying.
Payment alone does not mean you have submitted an application. Your application will be rejected if it is received with no payment and no confirmation of payment or request for contact is supplied with your paperwork.
Please attach any supporting documentation (in electronic format e.g. .doc, .pdf) up to max of 18mb. If your supporting documentation is larger than this, or in non-electronic format, this should be posted to your nearest SEPA registry and NOT attached to your e-application.
Forms and guidance
Guidance: this explains how the scheme works
The forms, guidance and charging information for each regulated activity are grouped into the following categories:
- Pollution Prevention and Control (PPC)
- Radioactive substances (RSA)
- Waste management (WM/WCR/WML/WMX)
- Water - Controlled Activities Regulations (CAR)
- Fee waiver
Application Charge Calculator
The Application charge calculator allows you to search for the correct application charge for a regulated site. If you have more than one activity on the site then the tool will apply the discounts. You can also use it to search for activity component charges. We expect to have an annual charge calculator available soon.
Pollution Prevention & Control (PPC)
| Guidance documentation | Application forms | Fee documentation |
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You may also find it useful to read our Application Information Note which sets out the process of applying for an authorisation under EASR & RSA93. SEPA has made changes to the standard conditions for radioactive substances activities. We have summarised the key changes in Notice of revision to the standard conditions for radioactive substances activities Guidance on calculating source category for sealed radioactive sources
RSA Sealed source registration application form guidance HASS Record guidance |
The type of authorisation you will require is set out in the Radioactive Substances Authorisation Guide. Section 1 – General information Section 2 – Further information Section 3 – Radioactive material holdings Section 4 – Limits for liquid discharges to environment Section 5 – Limits for gaseous discharges to environment Section 6 – Transfer of radioactive waste to another person Section 7 – Disposal of radioactive waste on your site Section 8 – Receipt of radioactive waste from another person
FOR OFFSHORE ONLY
All other offshore applications should use the forms below: Section 1: General information Section 2: Unsealed source registration Section 3: Radioactive waste characterisation, accumulation and disposal Section 4: Accumulation and treatment of radioactive waste Section 5: Liquid radioactive waste disposals Section 6: Gaseous radioactive waste disposals Section 7: Radioactive waste disposal by transfer to another person Section 8: Radioactive waste disposals to the offshore environment
S7 & S10 sealed source application form:
The Transfrontier Shipment of Radioactive Waste and Spent Fuel Regulations 2008 confer on SEPA legal powers to control the shipment of radioactive waste and spent fuel into, transit though and out of Scotland. The Standard Document 2008/312/Euratom should be completed and sent to SEPA for consent or notification. You may also need to consider whether you have any obligations under the Transfrontier shipment of waste regulations. |
Environmental Regulation (Scotland) Charging Scheme 2018 -Bands B and C Radioactive Substances Act 1993 Fees and Charges (Scotland) Scheme 2015 -Band A |
Waste Management (WM/WCR/WML/WMX)
Water - Controlled Activities Regulations (CAR)
| Guidance document | Application forms | Fee documentation |
| Guidance on waivers for annual charges | Application to waive annual charges | Environmental Regulation (Scotland) Charging Scheme 2018 |