Application forms
During the COVID-19 public health emergency, our people and online services are committed to working to support you and maintain our services. Please read the following information carefully and submit all necessary paperwork when submitting online applications.
Applications that can be applied for online (e.g. existing domestic sewage discharges, waste carriers, ppcw, non-fee paying exemptions) can continue to be applied for via normal routes.
For all other applications and associated information these should be sent electronically where possible to registry@sepa.org.uk . Please do not post applications.
Method 1 - Online applications
Registering or notifying us online is the simplest and quickest method. The following services are available:
- existing private sewage treatment systems (septic tanks)
- simple, free, waste exemptions
- waste carrier or broker - new registrations. (We can't currently issue copy cards. If needed, we'll provide these as soon as possible).
- waste carrier or broker - renewals (We can't currently issue copy cards. If needed, we'll provide these as soon as possible).
- professional collector and transporter of waste
- radioactive substances notifications
Method 2 - Paper applications
Due to office access restrictions please only apply by email and not post by downloading and completing the relevant application form.
The forms must be completed and signed, then submitted with receipt for payment. Once payment has been made you can submit your application form and receipt by email. If you are having problems signing an application to then send electronically we will accept an email confirmation stating your position in the company and what authority you have to submit an application on their behalf.
Under normal circumstances there are various ways you can pay for your application when not completing it online: However some restrictions are in place during this time. Therefore payment can only be made in the following way.
- Complete the payment through our web payment facility and attach the reference number to your application form.
- Pay by BACS or bank transfer: you must attach proof of payment to your application. Please contact Finance by email or phone 01698 839029 for our bank details.
Payment alone does not mean you have submitted an application. Your application will be rejected if it is received with no payment and no confirmation of payment or request for contact is supplied with your application. .
Please attach any supporting documentation (in electronic format e.g. .doc, .pdf) up to max of 18mb. If your supporting documentation is larger than this, or in non-electronic format, please contact us at the relevant team inbox to discuss: waterpermitting@sepa.org.uk, wastepermitting@sepa.org.uk and ppcpermitting@sepa.org.uk
Forms and guidance
Guidance: this explains how the scheme works
The forms, guidance and charging information for each regulated activity are grouped into the following categories:
- Pollution Prevention and Control (PPC)
- Radioactive substances (RSA)
- Waste management (WM/WCR/WML/WMX)
- Water - Controlled Activities Regulations (CAR)
- Fee waiver
Application Charge Calculator
The Application charge calculator allows you to search for the correct application charge for a regulated site. If you have more than one activity on the site then the tool will apply the discounts. You can also use it to search for activity component charges. We expect to have an annual charge calculator available soon.
Pollution Prevention & Control (PPC)
| Guidance documentation | Application forms | Fee documentation |
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You may also find it useful to read our Application Information Note which sets out the process of applying for an authorisation under EASR & RSA93. SEPA has made changes to the standard conditions for radioactive substances activities. We have summarised the key changes in Notice of revision to the standard conditions for radioactive substances activities Guidance on calculating source category for sealed radioactive sources
RSA Sealed source registration application form guidance HASS Record guidance |
The type of authorisation you will require is set out in the Radioactive Substances Authorisation Guide. Section 1 – General information Section 2 – Further information Section 3 – Radioactive material holdings Section 4 – Limits for liquid discharges to environment Section 5 – Limits for gaseous discharges to environment Section 6 – Transfer of radioactive waste to another person Section 7 – Disposal of radioactive waste on your site Section 8 – Receipt of radioactive waste from another person
FOR OFFSHORE ONLY
All other offshore applications should use the forms below: Section 1: General information Section 2: Unsealed source registration Section 3: Radioactive waste characterisation, accumulation and disposal Section 4: Accumulation and treatment of radioactive waste Section 5: Liquid radioactive waste disposals Section 6: Gaseous radioactive waste disposals Section 7: Radioactive waste disposal by transfer to another person Section 8: Radioactive waste disposals to the offshore environment
S7 & S10 sealed source application form:
Transfrontier Shipments of Radioactive Substances Until 31st December 2020 the EC Regulation (EURATOM) No 1493/93 on shipments of radioactive substances between EC Member States is still in force. This regulation requires that SEPA authorise the import of certain radioactive sources into Scotland. The person in Scotland receiving the radioactive source must complete the Standard Document and send to SEPA for consent. If approved, SEPA will return the form to the person receiving the source in Scotland. The approved completed form must then be sent on to the consignor of the radioactive source in EC country of origin before the shipment takes place. Consents issued prior to 31st December 2020 will continue to be valid until their specified expiry date. Please contact us to discuss the processing time of any NEW declarations made under EC Regulation (EURATOM) No 1493/93. From 1st January 2021 the Shipments of Radioactive Substance (EU Exit) Regulations 2019 will apply and will revoke EC Regulation (EURATOM) No 1493/93. Declarations for shipments from 1st January 2021 will need to be made on new forms under these regulations. The new forms can be found on the UK Government website. You may also need to consider whether you have any obligations under the Transfrontier shipment of waste regulations.
Transfrontier Shipments of Radioactive Waste and Spent Fuel Until 31st December 2020 The Transfrontier Shipment of Radioactive Waste and Spent Fuel Regulations 2008 are still in force and confer on SEPA legal powers to control the shipment of radioactive waste and spent fuel into, transit though and out of Scotland. The Standard Document 2008/312/Euratomshould be completed and sent to SEPA for consent or notification. Consents issued prior to 31st December 2020 will continue to be valid until their specified expiry date. Please contact us to discuss the processing time of any NEW applications made under Transfrontier Shipment of Radioactive Waste and Spent Fuel Regulations 2008. From 1st January 2021 The Transfrontier Shipment of Radioactive Waste and Spent Fuel (EU Exit) Regulations 2019 will apply and will revoke The Transfrontier Shipment of Radioactive Waste and Spent Fuel Regulations 2008. Applications for shipments from 1st January 2021 will need to be made on new forms under these regulations. The new forms can be found on the UK Government website. You may also need to consider whether you have any obligations under the Transfrontier shipment of waste regulations. |
Environmental Regulation (Scotland) Charging Scheme 2018 -Bands B and C Radioactive Substances Act 1993 Fees and Charges (Scotland) Scheme 2015 -Band A |
Waste Management (WM/WCR/WML/WMX)
Water - Controlled Activities Regulations (CAR)
| Guidance document | Application forms | Fee documentation |
| Guidance on waivers for annual charges | Application to waive annual charges | Environmental Regulation (Scotland) Charging Scheme 2018 |