Cyber-attack & data theft: Our response & service status

Application forms

Service status

A sophisticated criminal cyberattack has had a major impact on the way SEPA works. We are working through all the services that we provide to understand what we need to do in the short and longer term to restore services. We are approaching this work with a sense of urgency.

Currently we can only provide a very limited permitting service.

Service status update 10 June 2021: Permitting

What are we able to do now?

Please see below for the services we are now running in relation to:

We are working hard to re-establish the ability to receive, verify and determine applications for authorisations for PPC Part A activities (including for Waste Management activities regulated under PPC) and for Controlled Activities in the Water Environment which are not listed above.  For now we remain unable to undertake this work.

What should you do now?

We are only able to accept applications outlined below; please do not submit any other type of application at this time and check regular updates.

Contact us if you had submitted an application prior to 24 December 2020 and have not yet received an update on your application.

Next update: 18 June 2021

Online applications

The following service is available:

Paper applications

Our offices are closed to all except a few critical staff following the guidance on COVID-19. We are unable to send or receive mail through the post and have put a Keep Safe in place. Please do not send any application by post to SEPA at this time.  

Forms and guidance 

Please refer to the above information on service status and communicating with SEPA before progressing an application. Do not post paper applications to us. Do not email applications unless instructed to do so by SEPA. 

Guidance: this explains how the scheme works.

The forms, guidance and charging information for each regulated activity are grouped into the following categories:

Pollution Prevention & Control (PPC) - please contact us before submitting an application form

Guidance documentation

Application forms

Fee documentation

Introductory overview to Part A and B activities before you complete your application

Pollution Prevention & Control (SEPA guidance)

Guidance for Petrol Stations

Part B Installations: A Brief Guide

SEPA’s Standard Farming Installation Rules (How to comply) incorporating PPC Application Guidance

Guidance on the financial provision requirements for non-landfill specified waste management activities

Pollution Prevention & Control on the SEPA website

PPC 2012 (From 7 January 2013 applicable to applications for a new permit only or changes to a permit issued under PPC 2012):

PPC Part A

Part A Installations (Part A): For a permit, variation, transfer or surrender

Part A Installations (Part B): For a permit

Part A Installations (Part C): For a variation

Part A Installations (Part D): For a transfer

Part A Installations (Part E): For a surrender

Part A Installations (Part F): For a permit, variation, transfer or surrender

PPC Part B

Part B Installations (Part A): For a permit, variation or transfer

Part B Installations (Part B): For a permit

Part B Installations (Part C): For a variation or transfer

Part B Installations (Part D): For a surrender/partial surrender

Part B Installations (Part E): For a permit, variation or transfer

Part B Installations for a full transfer

Other applications forms

Dry cleaning application

Solvents Emissions application

Petrol Vapour Recovery (PVR) New Application

Petrol Vapour Recovery (PVR)Substantial Variation

Intensive Agriculture New Application

Intensive Agriculture Variation

Part B: For Non-Hazardous Landfill: For a permit, variation, transfer or surrender

Part B: For Inert Landfill: For a permit, variation, transfer or surrender

Medium combustion plants application

Application form for an over 20MW EED permit

Environmental Regulation (Scotland) Charging Scheme 2018

 

 

 

Radioactive Substances (RS) - please contact us before submitting an application form

Guidance documentation Application forms Fee documentation

You may also find it useful to read our Application Information Note which sets out the process of applying for an authorisation under EASR & RSA93.

SEPA has made changes to the standard conditions for radioactive substances activities. We have summarised the key changes in Notice of revision to the standard conditions for radioactive substances activities

Standard Conditions for radioactive substances Guidance

EASR Modular permit application form guidance

EASR Sealed source permit application form guidance

Guidance on calculating source category for sealed radioactive sources

 

 

 

 

 

 


RSA Modular application form guidance

 

 

 

 

 

 

 

 

 

RSA Sealed source registration application form guidance

HASS Record guidance 


Further guidance to assist you in complying with the regulations




 

The type of authorisation you will require is set out in the Radioactive Substances Authorisation Guide.

Before applying for an EASR permit or registration please ensure you can comply with the associated Standard Conditions for radioactive substances activities

EASR Modular permit application form

Section 1 – General information

Section 2 – Further information

Section 3 – Radioactive material holdings

Section 4 – Limits for liquid discharges to environment

Section 5 – Limits for gaseous discharges to environment

Section 6 – Transfer of radioactive waste to another person

Section 7 – Disposal of radioactive waste on your site

Section 8 – Receipt of radioactive waste from another person

EASR Sealed sources permit application form

EASR registration application form

EASR Notification form

EASR Transfer application form

EASR Surrender application form

EASR Data Returns

 

FOR OFFSHORE ONLY


Offshore Fast-Track Application Form for new authorisations meeting the criteria specified on the form.

All other offshore applications should use the forms below:

Section 1: General information

Section 2: Unsealed source registration

Section 3: Radioactive waste characterisation, accumulation and disposal

Section 4: Accumulation and treatment of radioactive waste

Section 5: Liquid radioactive waste disposals

Section 6: Gaseous radioactive waste disposals

Section 7: Radioactive waste disposal by transfer to another person

Section 8: Radioactive waste disposals to the offshore environment

 

S7 & S10 sealed source application form:

 

HASS record

 

Transfrontier Shipments of Radioactive Substances

From 1st January 2021 The Shipments of Radioactive Substance (EU Exit) Regulations 2019 will apply and will revoke EC Regulation (EURATOM) No 1493/93. New declarations for import to the UK from EU of sealed sources from 1st January 2021 will need to be made on a new form under these regulations. The new form can be found on the UK Government website.

 

Consents issued for imports from the EU into the UK prior to 31st December 2020 will continue to be valid until their specified expiry date. There are no requirements under these regulations to make a prior written declaration when shipping sealed radioactive sources from the UK to the EU. However, UK exporters to the EU should seek guidance from the European Commission and EU countries on any requirements they must comply with before shipping.

Transfrontier Shipments of Radioactive Waste and Spent Fuel

From 1st January 2021 The Transfrontier Shipment of Radioactive Waste and Spent Fuel (EU Exit) Regulations 2019 will apply and will revoke The Transfrontier Shipment of Radioactive Waste and Spent Fuel Regulations 2008. Authorisations for shipments with or via the EU will cease to be valid from 1 January 2021. Applications for shipments from 1st January 2021 will need to be made on new forms under these regulations. The new forms can be found on the UK Government website.

You may also need to consider whether you have any obligations under the Transfrontier shipment of waste regulations.

Environmental Regulation (Scotland) Charging Scheme 2018  -Bands B and C

Radioactive Substances Act 1993 Fees and Charges (Scotland) Scheme 2015 -Band A

SEPA RSA Charging Definitions Guidance 

EASR Charging Definition Guidance

Waste Management (WM/WCR/WML/WMX) - please contact us before submitting an application form

Guidance documentation

Application forms Fee documentation

Waste carriers and brokers

The treatment of land for agricultural benefit or ecological improvement: Technical Guidance note for Paragraph 7 exemptions

The storage and spreading of sludge: Technical Guidance note for Paragraph 8 exemptions

The reclamation or improvement of land: Technical Guidance note for Paragraph 9 exemptions

Technical Guidance note for Paragraph 12 exemptions

Technical Guidance note for Paragraph 19 exemptions

Technical Guidance note for Paragraph 43 and 48 exemptions

Technical Guidance note for Paragraph 47 exemptions

Technical Guidance note for Paragraph 49 exemptions

Technical Guidance note for Paragraph 51 exemptions

Reception and treatment of specified waste at a water treatment works

Licence for any type of waste management site including civic amenity, transfer stations and treatment plants

Waste management mobile plant licence form

Registration as a Carrier, Broker or Carrier/Broker of Controlled Waste (paper form)

At this time we cannot offer copy cards for waste carrier registrations, should you apply and pay for copy cards SEPA will endeavour to provide these as soon as possible.

Renewal of Registration as a Carrier, Broker or Carrier/Broker of Controlled Waste

Registration as a Professional Collector or Transporter of Controlled Waste

WML: Modification

WML: Surrender

WML: Transfer

WML: Death of a licence holder

WML: Landfill surrender

Metal recycling/End-of-Life Vehicle licence application form

Simple waste exemption

Register a paragraph 7 exemption

Register a paragraph 8(2) exemption

Register a paragraph 9 exemption

Register a paragraph 10 exemption

Register a paragraph 12 exemption

Register a small paragraph 12 exemption <2m³

Register a paragraph 19 exemption

Register a paragraph 42 exemption

Register a paragraph 45 exemption

Register a paragraph 46 exemption

Register a paragraph 47 exemption

Register a paragraph 49 exemption

Register a paragraph 50 exemption

Register a paragraph 51 exemption

Annual Return for Exempt activities

Environmental Regulation (Scotland) Charging Scheme 2018

Waste Batteries and Accumulators Fees and Charges (Scotland) Scheme 2015

Waste Electrical and Electronic Equipment (Scotland) Scheme 2015

Transfrontier Shipment of Waste Fees and Charges (Scotland) Scheme 2015

 

Water - Controlled Activities Regulations (CAR) - please contact us before submitting an application form

Guidance documentation Application forms Fee documentation

CAR Licence Applicant Guidance

Controlled Activities Regulation: A Practical Guide

Licence applicant guidance - Form A - for ALL applicants

Licence applicant guidance- Form B - point source discharges, excluding fish farm effluent

Licence applicant guidance - Form C - discharge effluent from a fish farm

Licence applicant guidance - Form D - abstraction and impoundment activities

Licence applicant guidance - Form E - engineering activities

Licence applicant guidance - Form F – disposal of waste sheep dip or other agrochemicals to land

Licence applicant guidance - Form K - deep borehole construction

Registration and licence application forms for abstraction, impoundment, engineering and discharging activities

CAR flood risk standing advice for engineering, discharge and impoundment activities

Registration - Existing sewage discharge (paper)

Registration - New discharge (paper)

Registration - Engineering (paper)

Registration - Abstraction and/or borehole construction for a registration level abstraction(paper)

Registration - Borehole construction, operation and abstraction for testing for a licence level abstraction (paper)

Registration - Variation to an existing CAR registration (paper)

Registration - Herbicide Use on Land within One Metre of Surface Waters to Treat Plants which are NOT Invasive Non-Native Species (paper)

Registration - Discharge of disinfectant or detergent washings to land

Application For Variation: Switching irrigation from river abstraction to groundwater abstraction (water scarcity)

Application for temporary Abstraction (water scarcity)

SW Application for Interim Variation to a Sewer Network Licence Asset(s)

SW Interim Application to Surrender a Sewer Network Licence Asset

Form A - for all NEW applicants

Form B - point source discharges, excluding fish farm effluent

Form  C - discharge effluent from a fish farm

Form D - abstraction and impoundment activities

Form E - engineering activities

Form F – disposal of waste sheep dip or other agrochemicals to land

Form G – for an administrative or technical variation

Form H – to transfer a licence

Form I –to surrender a licence

Form J – to bury animal carcasses (notifiable disease)
[Contact your local SEPA office]

Form K - deep borehole construction

Form L - Storage of oil for onward distribution

Form M - Control of plants in or near water

Environmental Regulation (Scotland) Charging Scheme 2018

Fee wavier - please contact us before submitting an application form

Guidance document Application forms Fee documentation
Guidance on waivers for annual charges Application to waive annual charges Environmental Regulation (Scotland) Charging Scheme 2018