Application forms
Online applications
The following services are available:
- small sewage (septic tank) discharges
- waste carriers and brokers – new registrations and renewals
- register a simple exempt waste activity
- managed and orphan source radioactive substances
- register as a producer for Scotland's Deposit Return Scheme
Applications
Please ensure you use the most up-to-date form from this website. Any incomplete applications, applications made on the incorrect form or submitted with the incorrect fee will be returned to the applicant and not determined. For applications made with insufficient or inadequate information; SEPA will return these to the applicant with an explanation of what additional information is required and retain a portion of the application fee in accordance with our published charging scheme.
If you cannot send your application via email and are required to post it to SEPA, please post it to our Angus Smith Building (ASB) office using the address listed on our contact us page or from the application itself. If applications are received by post at any other SEPA office there will be a significant delay in your application being processed. Should you wish to contact us prior to submitting your application please use the contact details on the relevant application form.
Forms and guidance
The forms, guidance and charging information for each regulated activity are grouped into the following categories:
- Pollution Prevention and Control (PPC)
- Radioactive substances (RSA)
- Waste management (WM/WCR/WML/WMX)
- Water - Controlled Activities Regulations (CAR)
- Fee waiver
Radioactive Substances (RS)
Please contact us before submitting an application form
Following the cyber-attack, SEPA has formalised the advice we provided previously that applications relating to sealed radioactive sources should be submitted to SEPA by secure means. From 26 July 2021 applications for sealed sources must be submitted to SEPA by Egress Switch or other similar secure systems. Failure to submit such emails securely will result in SEPA considering that the application has not been duly made. If you do not have the means to contact SEPA securely please email RSenquiries@sepa.org.uk
Guidance documentation
You may also find it useful to read our Application Information Note which sets out the process of applying for an authorisation under EASR.
- Standard Conditions for Radioactive Substances Guidance V3
- Standard conditions revision notice
- EASR Modular permit application form guidance
- EASR Sealed source permit application form guidance
- Guidance on calculating source category for sealed radioactive sources
- HASS Record guidance
Further guidance to assist you in complying with the regulations
Application forms
The type of authorisation you will require is set out in the Radioactive Substances Authorisation guide. Before applying for an EASR permit or registration please ensure you can comply with the associated standard conditions:
- Standard Conditions for Radioactive Substances V2.1
- Standard Conditions for Radioactive Substances V3
EASR Modular permit application form
- Section 1 – General information
- Section 2 – Further information
- Section 3 – Radioactive material holdings
- Section 4 – Limits for liquid discharges to environment
- Section 5 – Limits for gaseous discharges to environment
- Section 6 – Disposal of radioactive waste on your site
- Section 7 – Receipt of radioactive waste from another person
- Section 8 – Radioactive waste disposal to offshore environment
- EASR Sealed sources permit application form
- EASR Registration application form
- EASR Offshore registration application form
- EASR Transfer application form
- EASR Surrender application form
- EASR Notification form (Online notification form)
- EASR Data Returns
- HASS record
Transfrontier Shipments of Radioactive Substances
From 1st January 2021 The Shipments of Radioactive Substance (EU Exit) Regulations 2019 will apply and will revoke EC Regulation (EURATOM) No 1493/93. New declarations for import to the UK from EU of sealed sources from 1st January 2021 will need to be made on a new form under these regulations. The new form can be found on the UK Government website and it should be securely emailed to SEPA in Word format. We aim to acknowledge a declaration within 28 days.
Consents issued for imports from the EU into the UK prior to 31st December 2020 will continue to be valid until their specified expiry date. There are no requirements under these regulations to make a prior written declaration when shipping sealed radioactive sources from the UK to the EU. However, UK exporters to the EU should seek guidance from the European Commission and EU countries on any requirements they must comply with before shipping.
Transfrontier Shipments of Radioactive Waste and Spent Fuel
From 1st January 2021 The Transfrontier Shipment of Radioactive Waste and Spent Fuel (EU Exit) Regulations 2019 will apply and will revoke The Transfrontier Shipment of Radioactive Waste and Spent Fuel Regulations 2008. Authorisations for shipments with or via the EU will cease to be valid from 1 January 2021. Applications for shipments from 1st January 2021 will need to be made on new forms under these regulations. The new forms can be found on the UK Government website.
You may also need to consider whether you have any obligations under the Transfrontier shipment of waste regulations.
Fee documentation
- Third Amendment of the Environmental Regulation (Scotland) Charging Scheme 2018
- EASR Charging Definition Guidance
Waste Management (WM/WCR/WML/WMX/EASR)
Please contact us before submitting an application form
Guidance documentation
- Waste carriers and brokers
- The treatment of land for agricultural benefit or ecological improvement: Technical Guidance note for Paragraph 7 exemptions
- The storage and spreading of sludge: Technical Guidance note for Paragraph 8 exemptions
- The reclamation or improvement of land: Technical Guidance note for Paragraph 9 exemptions
- Technical Guidance note for Paragraph 12 exemptions
- Technical Guidance note for Paragraph 19 exemptions
- Technical Guidance note for Paragraph 43 and 48 exemptions
- Technical Guidance note for Paragraph 47 exemptions
- Technical Guidance note for Paragraph 49 exemptions
- Technical Guidance note for Paragraph 51 exemptions
- Reception and treatment of specified waste at a water treatment works
Application forms
- EASR: Use of waste on single site for soil improvement
- EASR: Use of waste on multiple sites for soil improvement
- Licence for any type of waste management site including civic amenity, transfer stations and treatment plants
- Waste management mobile plant licence form
- Carrier and/or Broker of Controlled Waste – new registrations and renewals (paper form)
- Registration as a Professional Collector or Transporter of Controlled Waste
- WML: Modification
- WML: Surrender
- WML: Transfer
- WML: Death of a licence holder
- WML: Landfill surrender
- Metal recycling/End-of-Life Vehicle licence application form
- Simple waste exemption
- Register a paragraph 7 exemption
- Register a paragraph 8(2) exemption
- Register a paragraph 9 exemption
- Register a paragraph 10 exemption
- Register a paragraph 12 exemption
- Register a small paragraph 12 exemption <2m³
- Register a paragraph 19 exemption
- Register a paragraph 42 exemption
- Register a paragraph 45 exemption
- Register a paragraph 46 exemption
- Register a paragraph 47 exemption
- Register a paragraph 49 exemption
- Register a paragraph 50 exemption
- Register a paragraph 51 exemption
- Annual Return for Exempt activities
Fee documentation
- Environmental Regulation (Scotland) Charging Scheme 2018
- Waste Batteries and Accumulators Fees and Charges (Scotland) Scheme 2015
- Waste Electrical and Electronic Equipment (Scotland) Scheme 2015
Water - Controlled Activities Regulations (CAR)
Please contact us before submitting an application form
Guidance documentation
- CAR Licence Applicant Guidance
- Controlled Activities Regulation: A Practical Guide
- How to apply for a registration to discharge effluent from a private sewage treatment system
- Licence applicant guidance - Form A - for ALL applicants
- How to apply for a licence to discharge sewage effluent
- Further guidance on sewage discharges
- Licence applicant guidance - Form B2 - Point source discharges excluding foul only sewage and fish farm
- Licence applicant guidance - Form D - abstraction and impoundment activities
- Licence applicant guidance - Form E - engineering activities
- Licence applicant guidance - Form F – disposal of waste sheep dip or other agrochemicals to land
- Licence applicant guidance - Form K - deep borehole construction
- CAR activities guidance
- CAR flood risk standing advice for engineering, discharge and impoundment activities
Application forms
- Registration - sewage discharges (online application service)
- Registration - Existing sewage discharge (paper)
- Registration - New sewage discharge (paper)
- Registration - Trade effluent discharge
- Registration - Engineering (paper)
- Registration - Abstraction and/or borehole construction for a registration level abstraction(paper)
- Registration - Borehole construction, operation and abstraction for testing for a licence level abstraction (paper)
- Registration - Variation to an existing CAR registration (paper)
- Registration - Herbicide Use on Land within One Metre of Surface Waters to Treat Plants which are NOT Invasive Non-Native Species (paper)
- Registration - Discharge of disinfectant or detergent washings to land
- Application For Variation: Switching irrigation from river abstraction to groundwater abstraction (water scarcity)
- Application for temporary Abstraction (water scarcity)
- SW Application for Interim Variation to a Sewer Network Licence Asset(s)
- SW Interim Application to Surrender a Sewer Network Licence Asset
- Form A - For all NEW applicants
- Form B1 - Licence to discharge sewage effluent
- Form B2 - Point source discharges excluding foul only sewage and fish farm
- Form C1 - Fish farm discharge
- Form C2 - Marine fish farm operation
- Form D - Surface water abstraction and impoundment activities
- Form D1 - Groundwater abstraction activities
- Form E - Engineering activities
- Form F – Disposal of waste sheep dip or other agrochemicals to land
- Form G – Administrative or technical variation
- Form H – To transfer a licence
- Form I – To surrender a licence
- Form J – to bury animal carcasses (notifiable disease) Contact your local SEPA office
- Form K - Deep borehole construction
- Form L - Storage of oil for onward distribution
- Form M - Control of plants in or near water
- Form N - Construction run off
- Form O - Operation and alteration of structure
- SSA F 001 Form - Notification of a new/ substantially enlarged/ substantially rebuilt silo/ effluent tank/ slurry storage system/ liquid anaerobic digestate storage system
Fee documentation
Fee wavier
Please contact us before submitting an application form